How To Read The Dictation Time Differences Report

This article will explain the values and units that the columns and rows contain. This report is used to determine the difference between the time dictated and the time the report is received by the transcription company. It is used to determine if clinicians are docking hand-held recorders on a regular basis.

The difference is measured in minutes. Note, it is possible to have a negative value if the recorder is configured with the wrong time, or if the Time Zone Adjustment is entered incorrectly. The adjustment is a left over from before the InCommand and InQuiry time zone enhancement. This value should always be set to zero.

An example of the Dictation Time Differences report with the value in the red box always set to zero:


001 DicTime 02.jpg

A section of the output for a Dictation Time Differences Report:

001 DicTime 03.jpg

Definitions:

Document ID: This is the Transcription ID, or TID. This number is unique in the system.

Document type: This is the Document or Work type of the Transcription.

Pat ID: This is the Patient ID, or MRN (medical record number)

Patient Name: This information may not be available for all transcriptions.

Appt Date: Appointment Date.

Date Dictated: This is the time stamp on the audio file given by the recorder when it is created. If the Recorder has an incorrect time and date, this value will also be incorrect.

Date Received: This is the time that Nuance or the Transcription Company received the audio file. This should be close to the time the dictator uploads from his recorder, but could be off it the upload is scheduled or delayed for any reason.

Diff: This is the difference in minutes between Date Dictated and Date Received.

Totals: The value in the Red box is the total number of dictations. The value in the Green Circle is the average time, in minutes, between dictation and upload.