Microsoft Word has a large amount of autocorrect entries built into the program by default. It primarily deals with common misspellings of words. In addition to the default autocorrect in Word, you can add your own in within that program. This article will discuss the steps to import autocorrect that is in Microsoft Word to InScribe AutoText.
Note: If you currently have AutoText entries setup in the InScribe program, please back them up before proceeding as a precaution. There are knowledge base articles setup to assist you backing them up if you need assistance with it found here:
1. Right click and choose "Save Target As..." on this link to download the tool:
Make sure that you save it in a location that you will remember (the desktop is often a good place). Or, go to http://www.emdat.com/software/additional.asp and do the same for the link named "AutoCorrect & PRD to Autotext".
2. Double click on the InScribeUtilsSetup.exe file that you downloaded. Follow the instructions on the screen to install this software.
3. Go to Start Menu > All Programs > Emdat > AutoCorrect Converter and click on this newly installed program. Please note that you must be running InScribe version 4.92 or later to use this utility. If you are on a previous version please install the most up-to-date version found here:
InScribe Software Download
4. Click OK on the message that states you must be running InScribe 4.92 or later.
5. Click on the "Open Word Template" button.
6. An error may have come up about macro security. You will need to temporarily adjust your Macro Security. If no error came up, then skip the following lettered steps. Note: the final step in this tutorial is to reverse your security settings back to normal.
In Word 2003 or earlier
a. Click on the "Tools" menu and select "Macro"
b. A side menu will pop out. Click on "Security".
c. Make sure to first take note of what your setting is at currently. Afterwards, select the option "Low (not recommended)" and click "OK"
d. Close this window of Microsoft Word.
e. The AutoText program should still be open. It might be underneath other windows that are also currently open. Click on "Open Word Template" again.
In "FONT-WEIGHT: bold">Word 2007 "FONT-WEIGHT: bold">or Later
' a. Click the Microsoft Office Button'
b. Towards the bottom of the menu that appears click "Word Options"
c. In the window that opens, click "Trust Center" in the left hand menu and then click "Trust Center Settings"
d. Click on "Enable all Macros (not recommended; potentially dangerous code can run)"
e. Close this window of Microsoft Word.
f. The AutoText program should still be open. It might be underneath other windows that are also currently open. Click on "Open Word Template" again.
7. Click on the "Backup" button on the window that appears.
8. Change the file type to "plain text" using the drop down menu shown below and save it in your "My Documents" folder.
9. Click cancel on the AutoCorrect Utility pop-up, and close the office document.
10. The AutoText program should still be open. Click on "..." button to the right of the Filename field.
11. Select the document called from Step 8 and click Open. Reminder: the document is saved in your "My Documents" Folder and is named "AutoCorrect Backup Document."
12. Click on the Import button.
13. After the process is complete, a dialogue will appear letting you know that the import is complete. Click "OK". If any of your Word AutoCorrect entries contain tables, you may receive a script error. You will need to go into MS Word AutoCorrect and remove it in order for our program to run and convert them properly.
14. Note the files that were skipped. Most entries are skipped because the abbreviated form has a space character in the middle of it. This is incompatible with InScribe autotext.
15. You can now close the Nuance AutoCorrect utility.
16. Make sure to follow the lettered procedures in step 6 to reverse the changes you made to your macro security levels.
By using this process, the autocorrect that is in Microsoft Word has now been imported into your InScribe autotext and is ready to be used immediately once you start up InScribe the next time.