Creating ShadowScribe Structured Dictation Templates

Dictation templates are usually common parts of the transcription which are dictated frequently. These parts can be made into a template. This template can then be inserted into any part of the transcription at the time of dictation by the MT or MLS. ShadowScribe diction templates work conceptually the same. However they are constructed in a different manner than traditional templates.


This article walks you through the steps for creating a ShadowScribe Dictation template.

CREATING A STRUCTURED TEMPLATE WITH SECTIONS

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This opens up the structured template editor where you create your template. To add a section, click the Add section icon using the options on the tool bar.

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This opens the section Properties dialog.

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This dialog lists all of the section titles for your entire MTSO. Scroll through the list or type few characters to filter your results.

If the section you want is not in the list, you must add it to your MTSO library of titles before it can be used. A quick way to get to this screen is to click on the “Edit Sections”

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For more information see: Creating ShadowScribe Structured Document Templates.

Click OK to insert the section.

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When finished adding sections:

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The template is now ready to use by the MT or MLS.

ADDING STRUCTURED SUBSECTIONS

To add subsections follow the same steps as adding sections except use the “Add subsection icon.”

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This "turns on" subsection formatting and puts the editor into subsection mode.

To add additional subsections click the "Add section" icon.

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To add main sections again, subsection mode must be turned off.

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Use the “Make Subsection Section” icon.

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From here use the “Add Section” icon to continue adding main sections.

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MOVING SECTIONS AND SUBSECTIONS AROUND

To move sections and/or subsections use the move icons from the tool bar. In the example below the “Heart” subsection was moved below the HEENT subsection.

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REMOVING SECTIONS AND SUBSECTIONS

To remove a section place the edit cursor in the section to remove and use either the Remove Section or the Remove Section and Contents from the tool bar.

Remove Section: converts the section title into plain text, where it can be deleted. Notice the “General” is transformed into text in the “After Removal” screenshot.

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From here the text can be edited or deleted.

Remove Section and Contents: removes the entire section and any content in that section.

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Note: when removing a main section with subsections attached, the main section and all subsections will be removed.

EDITING AN EXSTING SECTION OR SUBSECTION TITLE

To edit an existing section title, place the edit cursor in the content box of the title you want to change and click the “Edit Section Properties” icon.

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MAKE SUBSECTION A SECTION AND MAKE SECTION A SUBSECTION

These two tool bar functions will convert sections into subsections or subsections into sections

To convert a section into a subsection, place the edit cursor into the section to convert and click the “Make Section Subsection” icon.

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To convert a subsection into a section, place the edit cursor into the section to convert and click the “Make Subsection a Section” icon.

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CREATING A TEMPLATE WITH NO SECTION TITLE

This template is used when you need to insert a template that has a few sentences of text or maybe a few paragraphs and the text is not tied to a specific title.

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To create this template, click the “Add New ShadowScribe Template”. The editor will load with a blank content box, where you will add the text for the template.

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Note: Do not add specific titles in a single content box.