Create A Dictation Template

Creating Dictation Templates

Dictation Templates are the parts of a transcription that are inserted by the MT as canned text. This text appears in a transcription along-side the Document Template and variable text that the MT inputs.  Dictation Templates are also called 'Normals' and allow Dictators to quickly insert frequently used passages without dictating the entire contents.

You view existing Dictation Templates here:

InCommand > Client Maintenance > Templates > Dictation Templates


1.  Select the User on the left.
Note that Dictation Templates can be created for a specific user, or can be created under a user and made available to all dictators at the Client.


2.  Click the “Add" button to create a new Template.  Select an existing Template and click "Edit" to make changes to an existing Template.


3.  Fill in the Dictation Template in the editor window that appears. This is the same editing window that InScribe or InQuiry uses.


- DO NOT copy/paste from an external program since that might carry over external formatting tags that will cause problems for the client.

- DO NOT change the font or style information from the default since this will cause the dictation template to override the print template setting causing problems for the client.

If you do introduce external formatting, you can use the “Remove Formatting” button to try and clean it up.


4.  Press Save.

MT Notes

Now, when this Dictation Template is selected or loaded in InScribe, the text will appear at the cursor position. Transcriptionists can still delete parts of the templates if that is needed. To give them specific instructions on how to handle the template, use the MT notes part of the template window to type those in:


Attestation Templates

Attestation Templates are a form of Dictation Templates used by an Additional Authenticator via InQuiry when signing on another dictator's document.


Additional information on creating Attestation Templates found here:  How do I create an Attestation Template

Video Training

Please watch these videos that explain more about the features and capabilities of dictation templates.

InCommand > Maintenance > Advanced Maintenance > Video Training


There are three videos related to this in the category, Document and Dictation Templates