A physician-friendly approach to EMRs
Emdat interface helps Chicago medical groups link transcription and electronic recordkeeping platforms
- Transcription TURNAROUND TIME DECREASED BY MORE THAN 50%
- DOCTORS DICTATE, saving time and improving patient care
- Paperless patient records REDUCE COSTS and require less floor space
Northwestern Medical Faculty Foundation and Loyola University Health System, both based in Chicago, represent two of the largest and most prestigious medical groups in the Midwest. Together, the organizations employ more than 2,300 physicians and residents who bring the cutting-edge research of a leading academic institution to the care they provide.
Like many healthcare organizations in recent years, Northwestern and Loyola have adopted electronic medical records (EMRs) as a way to streamline their documentation process. However, converting to EMRs without disrupting physician workflow presented a unique challenge, given that many doctors prefer dictating patient notes orally as opposed to entering information manually into a computer. For both health systems, the solution came in the form of EMR integration from Emdat Inc., a provider of web-based transcription management software.
Northwestern Medical Faculty Foundation, a multi-specialty physician group at Northwestern University's Feinberg School of Medicine, was an early adopter of electronic medical records, implementing a solution from Epic in the 1990s. Despite the organization's commitment to digitalized records, the system initially collected only a portion of the patient information stored at its sprawling downtown facility. Many physicians continued to dictate their notes, resulting in paper records that often took weeks to route and approve and required additional storage space.
Northwestern's transcription provider, Chicago-based Lee Perfect, started using Emdat's online platform in 2001, which accelerated the transfer of files and simplified the document management process. However, the goal of creating a complete, centralized repository of patient information remained.
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Loyola University Health System began using Emdat software around the same time, beginning in an outpatient orthopedics unit and later at Loyola University Medical Center in suburban Maywood. In Loyola's case, the choice of a transcription service came while it was planning for the eventual adoption of an EMR system across the campus, making Emdat's integration abilities a key factor in its decision.
When the hospital installed an Epic electronic recordkeeping system in 2004, technology staff from Loyola, Emdat and Epic worked together to create a secure interface in just days. "Connecting the two platforms turned out to be a surprisingy simple process, which speaks not only to the flexibility of Emdat's software, but to the company's very knowledgeable interface team," says Tom Sklodowski, a Senior Systems Analyst at the medical center.
The Emdat/Epic interface has significantly improved the efficiency of document management and reduced compliance issues. Loyola University Medical Center and the Northwestern Medical Faculty Foundation are now virtually paperless when it comes to patient records, helping both organizations reduce costs and make better use of available floor space.
The benefits of linking transcription technology and an EMR have gone beyond administrative considerations, however. The providers' decision to create a "hybrid" approach to recordkeeping was ultimately driven by a preference on the part of many doctors to dictate notes, which they feel saves time and leads to improved care. The interface has allowed physicians to use EMRs without disrupting their workflow or changing how they interact with patients.
Emdat's software as a service delivers superb functionality and client satisfaction by providing streamlined workflow and EMR integration, all with no contracts, no capital investment, and rapid deployment. To learn more, call 866-463-6328 or email firstname.lastname@example.org.