Emdat Suite of Applications Overview
First, dictation is sent securely to Emdat servers using InSync (handheld digital recorder), InTouch (telephone) or Emdat Mobile (smartphone).
If digital recorders are used, clinicians simply dock it and the computer automatically uploads dictations. To dictate by telephone, clinicians call the system and dictate. Clinicians can use Emdat Mobile on their smartphone with Windows OS or their iPhone or iPad to create and upload dictations.
Meanwhile, Emdat's Shadowlink safely, securely, and automatically transfers ADT (Admission, Discharge, Transfer) information and/or Patient Schedules to populate transcriptions, thereby eliminating demographic errors that can be common in medical transcription.
MTSOs use InCommand, a HIPAA-compliant web-based application, to monitor the inventory and status of all dictations and manage day-to-day business operations. MTSOs establish transcription pools and guidelines for automatic dictation file distribution. Dictations and completed transcriptions can also be manually prioritized, routed, and re-routed by the MTSO.
When the Emdat servers receive dictation files, they are automatically routed to available transcriptionists who use InScribe to type the transcription. Once the transcription is complete, the file is automatically returned to the Emdat servers and moved to the next stage in the workflow.
Medical Facilities use InQuiry®, a HIPAA-compliant, web-based application, to map and manage their day-to-day transcription workflow. Using InQuiry, administrators and physicians can view, edit, print, route, auto-fax and electronically sign transcriptions, as well as generate cover letters, patient letters and envelopes. Clinicians can use Emdat Mobile to review and approve completed transcriptions, as well. Throughout, transcriptions are available around the clock in a totally secure (128-bit encryption), searchable database.
Completed transcriptions are held in folders where they can be automatically routed to referrals within the InQuiry application, if applicable. Transcriptions can also be printed and filed in the paper medical record; printed and mailed to referring clinicians; auto-faxed to referring clinicians; and/or exported to any Electronic Medical Record (EMR) system at no charge. Emdat's ShadowPrint can be used to expedite and automate printing.